Key Components of Business Continuity Plan †MyAssignmenthelp - com

Question: Discuss about the Key Components of Business Continuity Plan. Answer: Introduction Management Information System is famous among business organizations and other computer users to implement organizational structure and dynamics of the enterprise, so that management of organization can be done in better ways. It is also necessary to enhance competitive advantage of organization. There are various essential concepts that are related to MIS such as data, information, knowledge, systems, connectivity, cardinality etc. Data: Data is considered as unprocessed fact and figures without any analysis or interpretation For Example: The price of crude oil is $80 per barrel. It is a raw form of information i.e. data. Information: After analyzing or interpreting data, information is generated. That is why information is known as interpreted form of data which is meaningful for users. For Example: The price of crude oil has hiked from $70 to $80 per barrel. It gives meaning to data and it will be considered as information to someone who tracks oil prices (Infogineering.net, 2017). Knowledge: It is considered as combination of information, experience and vision that will provide benefit to an individual or the organization. For Example: The increment of $10 per barrel of oil will increase petrol prices by 2p per liter. It is knowledge (SearchDataManagement, 2017). Following are some essential challenges of managing information system: In case of development of management information system, the main challenging factor is of added labor and project cost. The rapid development of software to meet dynamic market demands is also a big challenging factor of MIS. Quality control and lack of knowledge of technical needs is also a challenging factor of MIS. A set of detailed methods, routines and procedures is defined as system and it is created for implementing a specific activity or problem solving tool. If we talk about business system then it is a group of varied and interdependent applications and it also consists of other system resources that interact to complete specific business functions. The example of business system is an email system. The boundary of email system are security and privacy issues of email content that can be hacked by hackers. The environment of email system comes under category of groupware environments that are used to access and management of users email. Email system is made up with some essential components and these components enhance reliability and usability of email systems. User Agent or UA is main component of email system and it works as GUI interface for users. Another components of email system is Message Transfer Agent or MTA. These MTAs act as sorting offices that route all messages that are required to send to all in a group (www.tutorialspoint.com, 2017). Connectivity in ER-Diagram describes the relationship classification. It means a connectivity of relationship describes the mapping that is associated with occurrences in a relationship. The total values of connectivity can be one or many. The main types of connectivity in ER diagrams are One to One (1:1), One to Many (1:M), Many to One (M:1) and Many to Many (M:M). Connectivity shows in ER-Diagram as below (Management Information Systems, 2017): On another side cardinality states occurrences of entity both minimum and maximum that are associated with one occurrence of related entity. The limits of cardinality are resulting from the policies of organizations and external constraints. For Example: A university has a policy that each subject will be taught by only one teacher. But it is possible to have subjects that are not specified to any other teacher. The cardinality can be shown as follows (Coursehero.com, 2017): The deployment, development and promotion of tools is done by IT to support communication, collaboration, management of project and sharing of information. The example of tools that are used by IT to support communication and collaboration are email, websites, and document sharing and project management. By using these tools, it becomes easier to communicate with people who are remote locations. With email, text messages with file attachments can be sent and received from individuals, websites can be used for online chats, calling and sharing of information and for managing large and small projects. These communication ways collaborate individuals from different locations to discuss about a particular topic. Besides this, for remote business meetings, online learning and in video conferencing IT provide so much help. Various new tools and techniques for communication are developed by IT developers such as smart phones, computers and other devices for better communication and sharing information in secure and reliable way. Various new web-based systems are also developed that has mission to support of communication and collaboration (Its.sfsu.edu, 2017). Besides this technology, some other essential technologies are also developed such as virtual reality, multimedia, robotics and ubiquitous computing etc. to provide better business and personal communication and sharing of information. Mobile phones have become the first choice of people for communication and to send media files, images and text information (Guru99.com, 2017). Information technology architecture and Information vision is a shared understanding about how computer technology should be managed and used in business. Information technology architecture shows the way that must be used to deploy information resources to deliver information vision. On another side, the written appearance of desired future for use of information and management in the organization, is known as information vision. This is the main difference among information vision and IT architecture. Besides this, the creation of information vision starts with assumption that how in future competitive environment of business will change and how from this company can take advantage. If business vision is specified then it will be easier to write information vision. Further, if we are cleared with the use of information vision in future, then IS organization can design an architecture for information technology. This architecture will help to state that how the resources will be ava ilable to users. In this way, information technology and information vision are required by IT organizations to get appropriate knowledge about information technology. Information vision and information technology architecture provides the managerial, business and technical platform that is required to plan and executing IS operations in the firm (Www0.cs.ucl.ac.uk, 2017). An organization often have several database because there are many different applications that require a database with particular set of database objects which is commonly known as schema. It is easier to have many application projects or single application projects in a single database. If only one database will be used in organizations to store different projects then in case of any cyber-attack or other security issue whole data of projects that will be stored into one database will be lost (Ecomputernotes.com, 2017). But if different databases will be used to store multiple projects then affected database will not put impact on other databases and their content. Therefore, for better security achievement several databases are often used in organizations rather than single database for storing multiple projects. By data dictionaries no any actual data is contained from database, only bookkeeping information is contained into data dictionary that is required to manage database. The refore, in management of database, data dictionary plays an important role. Without a data dictionary it is difficult for a database management system to access data from database. Data dictionary software is only used by designers, users and administrators, not by the DBMS software. This term commonly known as passive data dictionary (BusinessDictionary.com, 2017). Password is an important log credential that is commonly used by IT users to login into their systems, databases and in a website account. But it is no more secured to use passwords for security purpose, because now hackers have various tools to hack passwords. Password is simpler than other forms of security such as fingerprint ID machines, special key cards and retinal scanners (Symantec.com, 2017). These security tools are costlier than password and also secured. It has become a conventional way to maintain security of databases and another storage devices. Password is generally used with combination of username, email-address and account number. For hackers it has become common to hack this combination as compare to other available security tools and their key combinations. That is why passwords are considered as ineffective technique of authentication (Yourbusiness.azcentral.com, 2017). On other side, PIN is also considered ineffective, but it is safer than passwords. The reason of ineffectiveness of PIN is that it is a combination of numbers or words which is also easier to guess by hackers if it will not be kept secure by users. Mostly users use simple pin codes to remember such as date of birth etc. But it is possible by hackers to understand and access it. An effective business continuity plan is required to restore company operations, protection of reputation and to reduce the risk of serious financial loss. A business continuity plan works effectively with its components that are related to each other. The key components of business continuity plan are risks and impacts, response and resources, contacts and communications, duties and priorities and testing and maintenance. These components are related to each other in a way that every components information is used in next component for effective planning. For Example: if in business continuity plan risks and impacts of a business project or activity will be defined then this information can be used further to response or for decision making about resources of that project and activity. In this way, result of one component can be used in next component of business continuity plan. It is an effective way to perform business functions appropriately (Webopedia.com, 2017). PAPA stands for Privacy, Accuracy, Property and Accessibility. It is ethical model that categorizes information ethics about privacy, accuracy, property and accessibility. Here privacy is an ability of individuals for controlling information about themselves. Privacy is the right of every individual so that no unauthorized entity can access or disclose their information to others. Accuracy is related to maintenance of security of data. Accurate information is error-free, complete and also relevant for decision making that are based on this information. Here property is collection of personal data. Property always encounters issues of copyright. That is why property such as computer software and computer files are protected by copyright laws. At last accessibility is making data accessible to all its potential users (Slideplayer.com, 2017). Censorship is an effort to overcome the availability of media contents that are considered violent. Any kind of speech or information that is considered objectionable, harmful and sensitive, suppressed by censorship. The ethical issue of censorship are that it is controlled by media experts, but it should also comply with laws (Digitus-Biometrics, 2017). The main drivers of technological change are: Demographics such as change in population and worlds growing population. Science and Technology such as knowledge and innovation. Global economy i.e. trade and interdependent market. Governance and institutions such as political organization. Environment such as global ecology, social and environmental pressure and carrying capacity etc. Evident based threats such as infrastructure and civilization (Its.sfsu.edu, 2017). Rise in economic and quality of life ambitions in world of development. These are some essential drives that put influence over technological change. All technology development companies are aware about these drives and implement their changes accordingly. Every driver has its own importance and play an important role in technological change. Conclusion In this report, we have discussed various essential factors about MIS and all these factors contribute in enhancement of effectiveness of Management Information System. That is why, today in most of large and small business organizations MIS is highly preferred. References Infogineering.net. (2017). The Differences Between Data, Information and Knowledge :: Infogineering - Master Your Information. 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